Resources for Sweep Leaders

Sweep 2013: Volunteers remove trash from the Harlem River.

Volunteers from the Kipp School and Manhattan Wetlands and Wildlife remove trash from Inwood’s North Cove on the Harlem River, part of the Hudson River estuary, during the 2013 Riverkeeper Sweep. Photo by James D’Addio.

The 6th Annual Riverkeeper Sweep will be returning this spring on Saturday, May 6, 2017. We’re excited to continue growing our annual day of service with new partners and volunteers in communities across NYC and the Hudson Valley.

This page is for Sweep leaders who are organizing cleanups. If you are a volunteer interested in participating on Saturday, May 6, please visit our Riverkeeper Sweep for details about volunteering.

Below, leaders can find information that will help you organize a successful volunteer cleanup. For additional help, Jen Benson at sweep@riverkeeper.org or 914-478-4501 x234 (Jen).

Resources for Sweep Leaders

Coordinating a Sweep project this year? Watch the 2017 Sweep Leader Webinar! This webinar is highly recommended for first-year Sweep Leaders and may be a helpful refresher for past Sweep Leaders coordinating again this year.

2017 Sweep Leader Site Form, Due Sunday, March 5 Still interested in organizing a cleanup but missed the deadline? E-mail Jen at sweep@riverkeeper.org.

2017 Sweep Leader Checklist

2017 Sweep Tide Chart for Saturday, May 6

Get your free trash bags: Register your cleanup with American Rivers

2017 Sweep Promotional Toolkit

2017 Sweep Poster

2017 Sweep Donation Form

2017 Sweep Day Of Checklist

Sweep Recycling and Reuse Tips

Photos of the 2016 Riverkeeper Sweep (download and use for your own promotions; if you need something you don’t see here, contact us for help).

Photos of the 2015 Riverkeeper Sweep (download and use for your own promotions; if you need something you don’t see here, contact us for help).

Frequently Asked Questions

How do I organize a Sweep cleanup?
How do I order the free trash bags?
Do volunteers have to register?
What breweries are participating?
How will I get my T-shirt? What about my volunteers?
How can I get more people to register for my project?
Too many people are registering for my site. What can I do?
What should I do to prepare for Saturday, May 6?
How do we recycle the trash we clean up?
Is the Riverkeeper Sweep rain or shine?
My cleanup involves kayaking, canoeing or other activity in the water. Are there guidelines for this?
On the day of the event, what is expected of me as a Sweep Leader?
How will raffle prizes be chosen and distributed?

How do I organize a Sweep cleanup?
It is the perfect time to organize a Sweep service project! If you are interested, call or e-mail Jen Benson (914-478-4501 ext. 234 or jbenson@riverkeeper.org) and we’ll help you get started, and give you the tools you need to organize a successful cleanup.

How do I order the free trash bags?
The Riverkeeper Sweep is part of the National River Cleanup, so you can access free bags and other helpful items by registering your cleanup with American Rivers. Register early to ensure timely delivery.

Do volunteers have to register?
Registration for volunteers will be opening in a few months, so check back. Registration is an important component of the Sweep because only registered volunteers are eligible for any raffle prizes or coupons for free beverages at participating breweries.Registration also includes a liability waiver. It also makes it easier on you as a leader, allowing you to predict the number of volunteers to expect and reduce paperwork on the day of the event. So please ask volunteers to register.

What breweries are participating?
Riverkeeper is partnering with breweries to host meetups following the Sweep, where participants will be treated to one free beverage on the house (non-alcoholic options available). A huge thank you to our 2016 brewery partners: Albany Pump Station (CH Evans Brewing Co.), Brooklyn Brewery, Captain Lawrence Brewing Company (Elmsford), Crossroads Brewing Company (Athens), Defiant Brewing Co, (Pearl River), Gun Hill Brewing Co. (Bronx), Hyde Park Brewing Co. (Hyde Park), Keegan Ales (Kingston), Mill House Brewing Co, (Poughkeepsie), North River Hops and Brewing (Wappingers Falls), Two Way Brewing (Beacon), Peekskill Brewery, and Newburgh Brewery. Check back soon for a list of our 2017 partners.

How will I get my T-shirt? What about my volunteers?
We haven’t yet ordered T-shirts for 2017, but we expect to send all leaders T-shirts. Quantities of T-shirts will also be available for volunteers.

How can I get more people to register for my project?
First, take heart. Last year, we saw a flood of registrations in the last week before the cleanup. But don’t count on it. With dozens of service project sites, Riverkeeper is doing as much as possible to promote the event as a whole, through the press, and by reaching out to the roughly 50,000 people in our network, as well as through services like Volunteer Match, UlsterCorps, New York Cares and the Volunteer Center. We will be promoting the event on Metro-North Hudson Line platforms, in partner businesses and elsewhere.

You, however, are best positioned to recruit local volunteers. Here are the four most important ways you can help:

  • Post our Sweep flier in libraries, community centers and other places where people gather and learn about community events.
  • Make sure your cleanup is listed online in community calendars where people learn about upcoming local activities.
  • Invite your friends on Facebook and other social networks.
  • Promote your site through e-mail and social media using sample tweets and Facebook posts from the Sweep Promotional Toolkit

Too many people are registering for my site. What can I do?
What a good problem to have! If your site can’t accommodate more volunteers, let us know and we can stop registration and direct willing volunteers to other sites that need their help. Just contact us.

What should I do to prepare for Saturday, May 7?
Please visit your cleanup site. You should be familiar with the terrain and any potential hazards. You should have a good idea where volunteers should go to pick up the trash, where to collect it and whether you’ll need to post signs, balloons or other guides to help participants find the meeting location. Try to anticipate the questions you’ll get from volunteers, and find the answers. Take photos and share them with Riverkeeper. The best photos showcase the beauty of the shoreline juxtaposed with the ugliness of the trash that we’ll clean up. Use these photos on Facebook and other social networks to help recruit volunteers! Finally, join us on Tuesday, March 22 and Tuesday, April 17 for our Sweep Leader Training Webinars!

How do we recycle the trash we clean up?
First, have a conversation with the trash hauler you’ve arranged, to make sure you separate recyclables in way that makes it easy for them to follow through on your good intentions. Second, check out these tips from Zero to Go. Third, register with Terracycle for resources to help recycle hard-to-recycle waste, like cigarette butts and snack bags (please select username “NFPRiverkeeperSweepYourSiteName” (ie.”NFPRiverkeeperSweepRiversidePark”). We will be providing additional resources soon, with the help of Zero to Go.

Is the Riverkeeper Sweep rain or shine?
Yes! We recommend hosting your cleanup, rain or shine—but the decision ultimately lies with you, the leader. You may postpone if necessary—particularly if thunder, lightning or the severity of weather creates dangerous conditions. If you do postpone your cleanup, you should make contact with each of your volunteers, and visit your site to communicate the postponement directly with any volunteers who show up. But please don’t be too quick to postpone. Generally, volunteers are willing to come out for cleanups even if the conditions are a little uncomfortable.

My cleanup involves kayaking, canoeing or other activity in the water. Are there guidelines for this?
The most important thing is the safety of your volunteers. Water temperature and air temperature must total 120 degrees or more to avoid risk of hypothermia. Weather and river conditions must be calm. Volunteers must have the experience necessary to safely join the on-water cleanup. If any of these conditions can’t be met, volunteers should not be allowed on the water.

On the day of the event, what is expected of me as a Sweep Leader?
There are several things that Leaders will need to do on the day of the Sweep:

  • Arrive earlier than your volunteers. Get your bags ready to distribute, along with any other materials or refreshments you’ve obtained.
  • Check-in registered volunteers, using the EventBrite app or a paper checklist. For any volunteers who have not registered, have them register on paper and sign the liability form.
  • Distribute T-shirts. We will have provided you with the T-shirts and a list of those who ordered T-shirts and their sizes.
  • Distribute coupons for free beverages at our partner breweries to registered volunteers over age 21.
  • Take photos. Last year we got great photos! This year we would love to gather many more photos, including some that of high enough quality to print. Take action shots of people cleaning the shoreline. Get pictures of smiling faces. Take at least one good group shot of your volunteers and the pile of trash they remove from the shore. Take photos of any particularly unusual or noteworthy trash you remove.
  • Share your success in real-time. Use Facebook and other social networks to broadcast the results of your Sweep. Post photos of your volunteers at work, of those unusual items you remove from the shoreline and your group shot. When using Facebook, whenever possible “tag” riverkeeper’s Facebook page by writing @HudsonRiverkeeper. Follow us on Instagram and tag us in your Instagram and Twitter posts using @Riverkeeper and with the hastags: #HudsonSweep or #NYCSweep.
  • Share your results with Riverkeeper. To meet press deadlines, we will need to tally the total number of volunteers and the total number of bags and/or tonnage of trash removed. Please plan to send or call in this information to us at the end of your Sweep.
  • Join your volunteers, and volunteers from other sites in your area, at a local brewery for a meetup to celebrate your success. You deserve it!
2017 Fishermen's Ball
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