Position Description: The Director of Operations and Finance will be responsible for managing the day to day operations of the organization, including all matters related to finance, administration, human resources, planning, budgeting, information systems/technology, facilities, and institutional efficiency. This position will report to the president and work with the president and board chair to help achieve the organization’s program, financial, fundraising, marketing and operational objectives.
Working with the president, management team and individual department heads, the director of operations and finance will be responsible for:
- Developing and managing annual budget (currently $4.5 million)
- Managing organization’s fiscal health, internal controls and financial reporting
- Directing all human resource matters (e.g., recruitment, retention, professional development, compensation, benefits, evaluations and terminations)
- Coordinating organization’s strategic planning and overseeing implementation of department work plans
- Ensuring that procedures, systems, equipment, physical facility, off-site retreats, etc., are optimal for supporting the organization’s current operations and projected growth and for promoting staff productivity, high morale, and a positive working environment
- Supporting and leveraging the president’s efforts to raise visibility and build capacity of organization
Location: Ossining, NY
Qualifications: The ideal candidate will have at least 10 years of experience as a senior operations executive, preferably in the not-for-profit sector, with a proven track record in the areas of office management and administration, information systems, human relations, budget development, and financial management. Proficiency in Quickbooks accounting software is a must. Experience with IT, web development, or fundraising is a plus. Successful candidates will have outstanding leadership, management, communication and interpersonal skills and a good sense of humor. The successful candidate will be extremely well organized and have the ability to work in a highly collaborative, professional but informal work environment. Computer proficiency a must. Applicable graduate degrees a plus.
Compensation and Benefits:
Competitive and commensurate with experience.
May 25, 2016
Please submit your resume, writing sample and a cover letter to Chief of Staff Deborah Brown, at DBrown@riverkeeper.org. Please write Director of Operations and Finance in the subject line. Phone calls will not be accepted.
Riverkeeper is an AA/EEO employer. Women, people of color and LGBTQ candidates are strongly encouraged to apply
For more information about Riverkeeper, please visit our website at www.riverkeeper.org
Director of Operations and Finance Job Description
Operations/HR: Ensure that all facets of the organization’s needs are being handle in a timely and professional manner.
- Develop an understanding of organizational, administrative and operations needs and ensure that the proper systems are in place to meet the needs of the organization.
- Understand all the various reports that are required. Develop a timeline and work plan to ensure timely delivery of all required reports.
- Coordinate project logistics and work products within time line requirements with attention to detail and budgeting concerns.
- Respond to grant requirements as scheduled and works with Grants &
- Prospect Research Manager to ensure completion of deliverables.
- Review human resource plan and system. Ensure that all requirements are in place and develop necessary programs and systems to ensure best work environment.
- Provide oversight and administration of bookkeeping and personnel functions.
Work with other senior staff to produce reports and other materials as required.
- Coordinate with IT consultants to keep all servers and computers up to date and handle issues that staff might be experiencing.
- Prepare and distribute information and/or materials to staff.
- Human Resource functions including health and dental insurance, Cobra regulations, Workers Comp and Disability.
- Maintenance of New York State Unemployment Insurance claims.
- Keep accurate records of employee vacation, personal and sick days.
- Undertake other organizational and operational duties as determined by the president.
Finance: Assure full implementation of best practices for managing expenditure, revenue and accounting, including maintenance of the general ledger process, accounts payable, payroll processing, accounts receivable, purchasing, cash control and internal and external reporting.
- Responsible for all the accounting systems through Quickbooks, including the general ledger, documentation of all journal entries, payroll services, contribution reports, preparation of monthly bank reconciliations, various balance sheet accounts, maintain insurance schedules, tracking and reporting of restricted grants.
- Responsible for the preparation and review of monthly financial statements, including analysis of monthly budget versus actual variances.
- Prepare and distribute budget vs actuals reports to management monthly and set up meetings when requested.
- Research and correct general ledger account discrepancies.
- Processing of bi-weekly payroll through ADP including making all salary adjustments, maintain all employee voluntary, mandatory deductions.
- Responsible for making all G/L, salaries, taxes, employee deductions and entries of hour allocation for restricted grants, special projects and events.
- Compile figures and reports on staff 403b bi-weekly deductions to the appropriate retirement firm.
- Assure complete, accurate, and timely filing of all lobbying reporting as required by the state and government.
- Prepare for the organization’s annual audit.
- Assist and act as backup for the organization’s president.
- Manage various end-of-year reporting obligations, i.e.; 1099’s, 403b compliance.
- Maintain vendor and consultant relationships and agreements.
- Undertake other financial duties as determined by the president.
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