Jobs

Riverkeeper is an equal opportunity employer. We encourage women and people of color to apply and provide equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, military status, or status as a Vietnam-era or special disabled veteran.

• Executive Assistant

  Background
  Riverkeeper is one of the world’s leading non-profit environmental organizations. Our mission is to protect the ecological integrity of the Hudson River and its tributaries, and to safeguard the drinking water supply of New York City and the lower Hudson Valley.

  Through boat patrols, strategic partnerships, thousands of activist members and a respected legal staff, Riverkeeper is restoring the Hudson River and keeping contaminants out of the drinking water supply of 9 million New Yorkers. We have helped to establish globally recognized standards for waterway and watershed protection, and serve as the model and mentor for the growing Waterkeeper movement that includes more than 190 Waterkeeper programs across the country and around the globe.

  Riverkeeper—for more than 40 years—New York’s leading clean water advocate.

  Position Overview
  Provide high-level administrative support to the head of the organization. Responsibilities include scheduling meetings (Board of Directors, donors and partners), making travel arrangements, preparing reports, handling staff, media and information requests, preparing correspondence, receiving visitors, arranging conference calls and performing other clerical functions. Strong computer and internet research skills are required. The position calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well at all levels of the organization.

  Responsibilities

  • Manage and maintain executive calendar.
  • Provide telephone coverage – answer executive phone calls, take accurate messages, know executive calendar at all times, handle urgent calls with appropriate judgment.
  • Prepare memos, letters, and other documents, using word processing, spreadsheet, or presentation software.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Prepare responses to correspondence containing routine inquiries.
  • Arrange group meetings – schedule meetings with all parties, book meeting rooms & call-in numbers, arrange special meeting facilities (food, PC projector, etc), send meeting confirmation e-mails, prepare & distribute meeting materials.
  • Handle business travel – book travel arrangements, coordinate out-of-town meeting schedule, prepare travel & expense reports.
  • Work on special projects at the request of the Executive Director and/or senior management, including collecting information, responding to requests, obtaining service, etc.
  • Miscellaneous support: prepare copies, handle faxes, and maintain orderly, fully-functioning work area for executive.
  • Handle confidential and non-routine information.
  • Other duties as assigned or needed.

  The listed responsibilities are intended to describe the essential functions of the position. They are not an exhaustive list of all job duties, responsibilities, and requirements.

  Desired Skills and Traits

  • A minimum of five plus years’ administrative assistant experience in a fast-paced environment.
  • Proficiency in MS Office.
  • Excellent communication and organizational skills
  • High level of interpersonal skills.
  • Ability to handle sensitive and confidential situations.
  • Ability to act independently, tactfully, diplomatically and professionally at all times.
  • Strong attention to details.
  • Strong time management and ability to manage own time along with the time of others.
  • Superb problem solving and project management skills.
  • Excellent writing, communication and proofreading skills.
  • Excellent active listening skills, giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
  • Enthusiastic, positive team player with a great sense of humor, dependable and collaborative.

  Working Relationship
  The Executive Assistant will report to Riverkeeper’s Executive Director. The Executive Assistant will support the staff of Riverkeeper in their relationship with the Executive Office.

  Location
  Riverkeeper is located in Ossining, New York, on Metro-North train line.

  Compensation and Benefits
  Full time (37 1/2 hours/week); must be flexible to work some nights and occasional weekends. Riverkeeper offers health, dental, life and disability coverage plus vacation, sick and personal days.

  To Apply
  Please submit your resume, cover letter and salary requirements to Stella LiRosi at slirosi@riverkeeper.org NO LATER THAN JULY 31ST 2010. Please write: SEARCH: EXECUTIVE ASSISTANT in the subject line. Only complete applications will be reviewed and considered. Phone calls and faxes will not be accepted.